Order against agreed prices
Build the purchase order from the supplier and item records, so quantities and rates are the ones already agreed.
Supplier workspace
Purchase orders, supplier bills, payments, and payable control
Procurement & Payables gives the supplier side the same structure as customer billing: supplier records, purchase orders, bills, payments, and due visibility.
- Supplier flow
- PO to bill
- Payables
- Due tracking
- Dependencies
- Uses Billing core
Purchasing flow
Raise the PO, watch supplier commitments, and control payables
Procurement should be clear enough for daily purchasing and structured enough for finance. This sequence shows PO creation, the purchasing library, and the finance view that keeps supplier balances visible.
Who opens this
Three people, one record between them
Know what is committed
Open orders and supplier balances sit together, so a commitment is visible before the bill arrives.
Approve spend deliberately
What has been ordered, received, and paid reads as one picture rather than three separate ones.
Start to finish
Raise it, receive it, then pay it once
A purchase order carries into receiving and payables, so the same commitment is never entered twice or paid twice.
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1
Maintain supplier records with terms, currency, contact, and billing details.
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2
Raise purchase orders and send branded PDFs.
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3
Convert or record supplier bills and attach payment status.
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4
Track supplier payments, payable aging, and job cost references.
What is inside
Every screen in Procurement & Payables
Pick any one to see it. These are the real screens, not a mock up of them.
Suppliers
Supplier records keep contacts, terms, currency, and payables context ready for procurement.
Purchase orders
Purchase orders organize supplier commitments before bills and payments are recorded.
Supplier bills
Supplier bills connect payable amounts, due dates, and source purchase documents.
Supplier payments
Supplier payments record what was paid, when, and against which bill.
Payable aging
Payable aging highlights upcoming and overdue supplier obligations.
AR/AP summary
AR/AP summary gives the finance team a quick view of receivables and payables together.
In detail
Everything in the procurement workspace
Supplier records
- Supplier directory
- Supplier contacts
- Payment terms
- Currency defaults
- Tax identity
- Supplier history
Purchasing
- Purchase orders
- Supplier bills
- Supplier payments
- PO PDF export
- Bill PDF preview
- Supplier balance tracking
Control
- Payable aging
- Due date visibility
- AR/AP summary
- Service report references
- Delivery order references
- Inventory item context
The honest comparison
What this replaces
Most companies already do this work. The question is what it costs them in re-typing and chasing.
- Purchase orders emailed and forgotten Orders tracked through to receipt and payment
- Supplier balances found only at month end Payables visible as commitments are made
- Prices retyped from an old email Supplier and item records the order reads from
What changes
What stops being a surprise at month end
The point of a workspace is not the feature list. It is what stops being someone's problem.
- Purchasing stops living in email and spreadsheets.
- Finance can see what is owed, to whom, and when.
- Supplier-side costs can connect back to jobs and service work.
Does procurement require Billing & Finance?
Yes. Procurement depends on the billing and item foundation because payables share the same finance and catalog structure.
Can purchase orders be downloaded as PDFs?
Yes. Purchase order PDFs follow the same document theme system as other business documents.
The rest of the platform
These run on the same company record
Add any of them later without moving your customers, items, or settings anywhere.
Try Procurement & Payables on your own work
Open a real company, load your own customers and items, and see whether it fits before you pay for anything.
No card needed. Employee self-service seats are free, so staff can use attendance, leave, claims, and payslips without consuming normal paid member seats. Read the FAQ if you would rather check first.